Administrative Assistant for Research and Grants; OPCVM
Company:
Lincoln Memorial University
Job Location:
Harrogate, Florida 37752
Category:
Administrative Assistants
Type:
Full-Time
Department: CVM Research OPFL
Position Category: Staff Full Time
Job Description
The Administrative Assistant for Research and Grants ensures the smooth day-to-day functioning of the Office of Research and serves as the central administrative contact. This role involves managing office operations, coordinating departmental activities, and assisting faculty and staff with administrative tasks. The Administrative Assistant supports scheduling, communication, purchasing, budget tracking, event logistics, form processing, and onboarding activities. Working closely with the Associate Dean of Research and Basic Sciences, the Director of Research Operations, and the Grants and Research Coordinator, this position contributes to the efficient operation of the office and the advancement of the mission of the University, the College of Veterinary Medicine at Orange Park, and the Department.
Required Qualifications
High school diploma or equivalent
Preferred Qualifications
Associate's degree or higher in business administration, office management, or a related field
At least two years of administrative experience in an academic, medical, or professional office environment
Familiarity with the field of veterinary medicine or academic research
Experience supporting research offices or grant-related functions
Familiarity with budgeting, purchasing, and procurement systems
Experience coordinating logistics for meetings, events, or academic functions
Campus: Orange Park Florida
Posting Number: S04958P
Job Open Date: 02/05/2026
Job Close Date: 05/05/2026
Open Until Filled: No
About the Institution
Lincoln Memorial University is a values-based learning community dedicated to providing educational experiences in the liberal arts and professional studies. The main campus is located in Harrogate, Tennessee. For more information about employment opportunities, contact the Office of Human 四虎影视 at 423-869-7112 or humanresources@lmunet.edu.
AA/EEO Statement
Lincoln Memorial University is an Equal Opportunity education institution. Lincoln Memorial University prohibits discrimination on the basis of race, color, ethnicity, religion, sex, national origin, age, ancestry, disability, veteran status, military status, pregnancy, sexual orientation, marital status, parental status, gender, gender identity, gender expression, and genetic information in all University programs and activities.
Background Check Statement
The University will conduct criminal background checks on all employees. Background checks may include but are not limited to confirmation of the individual's identity, credit information, motor vehicle driving record, review of an individual's criminal conviction record (if any), verification of any license, and certificate or degree required for the position.
Job Duties
Position Category: Staff Full Time
Job Description
The Administrative Assistant for Research and Grants ensures the smooth day-to-day functioning of the Office of Research and serves as the central administrative contact. This role involves managing office operations, coordinating departmental activities, and assisting faculty and staff with administrative tasks. The Administrative Assistant supports scheduling, communication, purchasing, budget tracking, event logistics, form processing, and onboarding activities. Working closely with the Associate Dean of Research and Basic Sciences, the Director of Research Operations, and the Grants and Research Coordinator, this position contributes to the efficient operation of the office and the advancement of the mission of the University, the College of Veterinary Medicine at Orange Park, and the Department.
Required Qualifications
High school diploma or equivalent
Preferred Qualifications
Associate's degree or higher in business administration, office management, or a related field
At least two years of administrative experience in an academic, medical, or professional office environment
Familiarity with the field of veterinary medicine or academic research
Experience supporting research offices or grant-related functions
Familiarity with budgeting, purchasing, and procurement systems
Experience coordinating logistics for meetings, events, or academic functions
Campus: Orange Park Florida
Posting Number: S04958P
Job Open Date: 02/05/2026
Job Close Date: 05/05/2026
Open Until Filled: No
About the Institution
Lincoln Memorial University is a values-based learning community dedicated to providing educational experiences in the liberal arts and professional studies. The main campus is located in Harrogate, Tennessee. For more information about employment opportunities, contact the Office of Human 四虎影视 at 423-869-7112 or humanresources@lmunet.edu.
AA/EEO Statement
Lincoln Memorial University is an Equal Opportunity education institution. Lincoln Memorial University prohibits discrimination on the basis of race, color, ethnicity, religion, sex, national origin, age, ancestry, disability, veteran status, military status, pregnancy, sexual orientation, marital status, parental status, gender, gender identity, gender expression, and genetic information in all University programs and activities.
Background Check Statement
The University will conduct criminal background checks on all employees. Background checks may include but are not limited to confirmation of the individual's identity, credit information, motor vehicle driving record, review of an individual's criminal conviction record (if any), verification of any license, and certificate or degree required for the position.
Job Duties
- Manage shared calendars and internal deadlines related to research events, committee meetings, and submission timelines in coordination with the research office team
- Facilitate routing of research-related forms and coordinate signature collection for institutional submissions
- Maintain a centralized archive of final submissions for grants, IRB/IACUC protocols, and internal research documentation
- Manage daily office operations, including answering phones, responding to emails, and handling correspondence
- Maintain and organize departmental files, records, and databases
- Schedule and coordinate meetings, appointments, and events
- Provide administrative support to research-related committees and meetings.
- Assist with preparation, formatting, and submission of reports, grants, and internal documentation
- Serve as the primary administrative point of contact for the Office of Research
- Provide information and assistance to faculty, staff, students, and external partners
- Facilitate communication between the research office and other University units
- Draft, proofread, and edit departmental publications, correspondence, and communications as needed
- Assist with preparation and monitoring of departmental budgets
- Track expenditures and process invoices, reimbursements, and purchasing requests
- Manage departmental purchasing, including office supplies and equipment inventory
- Plan and coordinate administrative aspects of departmental events such as seminars, workshops, and academic gatherings
- Manage logistics for events, including space reservations, catering, materials preparation, and travel arrangements
- Assist in onboarding new research faculty or staff by coordinating initial scheduling, documentation, and introductions
- Collaborate with the Director of Research Operations and the Grants and Research Coordinator to align workflows and support shared goals
- Participate in College and University committees or community outreach initiatives as assigned
- Handle sensitive and confidential information in accordance with University privacy policies and applicable regulations
- Maintain a professional demeanor and uphold the values of LMU-OPCVM in all interactions
- Perform duties in support of the College s and University s mission and evolving needs
