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Associated Students, Inc. (ASI) employs student-focused professionals with equity-mindsets. Established in 1963, Associated Students,
Inc. (ASI) is a non-profit corporation led by a 14-member board of elected student leaders. ASI is an auxiliary organization authorized by
the California State University Board of Trustees to perform Student Life functions for Cal Poly Pomona students. ASI provides opportunities
for student engagement, student leadership and employment, and a multitude of Student Life programs and services e.g., recreation and
wellbeing, student union and activities, student government, clubs and organizations, food pantry, and childcare. The administrative and
student support areas of ASI include human resources, financial services, information technology, facilities management, and marketing. ASI
employs approximately 500 part-time students and 60 full-time staff members. ASI accepts the responsibility for conscientiously managing
mandatory student fees and state-owned facilities: $18M annual operating budget, $5M annual debt service, approximately $24M in reserves,
and 294,253 square feet of student space (student union, recreation center, and pool). ASI is in the Cal Poly Pomona Division of Student
Affairs with a dashed reporting line to Administrative Affairs. ASI serves the entire campus population, including over 28,000 students.

As an evolving learning organization, ASI is human-centered and strives to live its values of care and growth. The purpose of ASI is
to transform lives by engaging every student. With a commitment to learning, continuous improvement, and innovation, ASI employs dynamic
team members who support team learning, co-creation, radical candor, psychological safety, growth mindset, and live out equity, diversity,
and inclusion practices.

Financial Services serves as a partner for student groups, ASI departments, and the University, providing
financial support to help meet business and programmatic needs of the $17M non-profit 501(c)3 corporation while maintaining fiscal
integrity, data accuracy, and compliance with CSU, University and ASI policies.

POSITION DEFINITION

Under the general supervision of the
Associate Director of Financial Services, the Accounting Manager is responsible for managing and monitoring the work performed by the
General Accounting unit of the Financial Services Department. This position is responsible for the proper accounting and financial reporting
of all funds of ASI.

ESSENTIAL DUTIES

General Accounting
Management and Financial Reporting

• Oversee general accounting functions, including but not limited to bookkeeping,
  review and postings of general ledger transactions, inter-fund transfers and paybacks, subsidiary ledger posting and reconciliation to the
  general ledger, and chart of accounts maintenance.
• Responsible for the proper accounting and financial reporting of all funds and
  ledgers.
• Responsible for the timely monthly and year-end closing processes, including financial reviews, and account
  analysis.
• Responsible for proper payroll entry into the general ledger and the oversight of reconciliation.
• Ensure
  expenditures comply with ASI, CSU and State policy and procedures.
• Ensure timely and accurate submission of ASI data reports to
  campus, state, and federal governments.
• Ensure financial transactions conform to ASI, CSU and State regulations and making
  necessary corrections.
• Oversee cash analysis, cash flow planning, and ensure availability of funds in bank account, as
  needed.
• Oversee fixed assets, including inventory of fixed assets and depreciation and amortization of fixed assets, and
  reconciliation of fixed asset subsidiary ledger to the general ledger.
• Provide reports, including but not limited to, income
  statements, balance sheet, P&L, etc. for stakeholders (BOD, ASI Leadership, budget managers, University, etc.) with information on current
  state of finances as well as needed projections
• Perform regular account analysis and financial projections to ensure accuracy in
  account balance, transaction recording, and financial reporting.
• Transition the coordination of internal and external audits and
  advisory reviews over course of first year
• Coordinate tax preparation with accounts payable management to prepare tax forms
  including but not limited to Forms 1099, quarterly use tax/sales tax filing, etc.
• Responsible for the development, analysis,
  implementation, enforcement, and documentation of policies and procedures impacting the General Accounting unit.
• Recommend and
  implement improvements as they relate to the General Accounting, Accounts Payable, and Accounts Receivable units.
• Provide guidance
  on and conducts research to ensure compliance with all policies and applicable regulations.
• Understand, implement, and interpret
  policies and regulations to students, faculty, staff, external agencies, and the public.
• Provides assistance on compliance with
  reporting requirements of the University, CSU and regulatory agencies.
• Prepare, disseminate, and ensure training of new policies
  and procedures within the unit and to the ASI community.

Supervisory Responsibilities

• Responsible for recruitment, supervision, training, development, performance
  management, and guidance as needed to unit personnel, setting goals, and preparing evaluations of their performance, and cross-training to
  effectively work towards a cohesive, collaborative, and synergistic team.
• Ensure assigned operations in these units are carried
  out in accordance with established policies and procedures based on organizational goals and generally accepted accounting standards.
• Manage the team to ensure that work is properly allocated and completed in a timely and accurate manner and guide overall units’
  priorities.
• Supervise the (1) PT Accounting Supervisor, (2) PT Lead Accounting Assistants, and (2) PT Accounting Assistants.

Other

• Actively engage as an
  organizational leader in all ASI team learning and training as well as ASI and University meetings, task teams, and committees
• Role model the behaviors of ASI core values, constantly challenging one’s mental models as an active learner
• Performs other
  related duties as assigned

MINIMUM
QUALIFICATIONS

• Equivalent to a Bachelor’s degree from an accredited college or university in Accounting, Finance or a
  closely related field
• Minimum five years of progressively responsible accounting experience, including reconciliations, financial
  reporting, and training.
• Minimum three years leading and supervising the work of others.
• Experience in fund
  accounting
• Experience within a university or nonprofit environment preferred.

KNOWLEDGE, SKILLS AND ABILITIES

• Thorough knowledge of auxiliary accounting methods and
  related rules, regulations, and procedures.
• Thorough knowledge of generally accepted accounting principles and practices and
  proven ability to establish proper internal controls and procedures.
• Considerable knowledge of accounting theories, statistical
  and research methods, and fiscal reporting.
• Considerable knowledge of audit and tax requirements and preparation.
• Ability to utilize problem-solving techniques to evaluate complex accounting problems, understand and apply applicable rules and
  regulations.
• Knowledge and ability to develop and implement effective and efficient processes, procedures, and solutions.
• Ability to plan, direct, and review a variety of accounting and related activities and meet important deadlines.
• Ability to
  analyze financial and statistical data and prepare comprehensive financial reports with a high level of accuracy.
• Knowledge of,
  or ability to quickly learn, CSU and ASI policies and procedures.
• Possess analytical skills with the ability to identify and
  analyze issues to develop, recommend, and evaluate solutions.
• General knowledge of the principles of personnel management and
  supervision and ability to effectively utilize management skills.
• Ability to change priorities when needed to meet changing and
  overlapping deadlines.
• Demonstrated ability to communicate effectively, both orally and in writing, with diverse student, staff,
  faculty, and community members in a courteous manner with emphasis on customer service.
• Effective interpersonal skills with the
  proven ability to guide others in a highly collaborative manner.
• Must be able to establish and maintain effective working
  relationships within a diverse multicultural environment.
• Technical fluency with computer skills using standard office software
  (e.g. Microsoft Office Suite) and databases.
• Knowledge of Great Plains or other ERP financial system
• Ability to work
  independently, use initiative and exercise judgment.
• Ability to satisfactorily complete a background check (including a criminal
  records check)

WORK ENVIRONMENT

Frequently
required to sit, talk and hear; manual dexterity, eye-hand coordination, and verbal communication; use of office equipment: telephones,
computer, calculator, copier and fax.

POSITION
SENSITIVITY

Based on the duties and responsibilities of this position, this position has been designated to be a sensitive
position with access to sensitive data.

BACKGROUND
CHECK

A background check (including a criminal records check) must be completed satisfactorily before any candidate can begin
employment with Associated Students, Inc., Cal Poly Pomona. Failure to satisfactorily complete the background check may affect the
application status of applicants or continued employment of current ASI employees who apply for this position.

MANDATED REPORTING REQUIREMENT

In compliance with the California Child
Abuse and Neglect Reporting Act (CANRA) and the CSU Executive Order 1083, each ASI employee is designated as a mandated reporter and is
required to sign an Acknowledgment of Mandated Reporter Status and Legal Duty to Report Child Abuse and Neglect.

SYSTEMWIDE SMOKE AND TOBACCO FREE ENVIRONMENT EO 1108:

Cal Poly Pomona
is a smoke and tobacco-free campus. Please refer to the link below for policy information.

COVID-19
VACCINATION

CSU, along with Associated Students Inc., strongly recommends all staff who are physically accessing campus
facilities or programs to be fully vaccinated against COVID-19, which includes obtaining a COVID-19 booster dose. See policy at .